Spirit Nights/Fundraising

Longwood Dining Services offers spirit nights at Moe's Southwest Grill, Chick-fil-A, and P.O.D. Market where student organizations and local community organizations can fundraiser for their cause. Click the links below to learn more about Spirit Night requirements and for Spirit Night FAQs. Due to the high demand organizations are only permitted to host one spirit night total per semester. Spirit Night reservations are accepted online only. Groups who meet all the requirements will receive 7% of the sales from their Spirit Night. Please contact Ashley Jones if you have any questions.

Spirit Night Requirements:

  • Proof of Promotion – Due within one (1) week of submitting your reservation 
    Send the following email to Ashley Jones (jones-ashley10@aramark.com) within one week of submitting your request. Failure to do so will result in your reservation being deleted without notice:

    Subject: Spirit Night Proof of Promotion (Name of Organization)

    Body of Email: 

    1. Organization Name: 

    2. Your Name – Position in Organization

    3. Spirit Night Location: 

    4. Spirit Night Date:

    5. Proof of Promotion: Must include a screen shot, file attachment, forwarded email, etc. If you need clarification please reach out to Ashley before the Proof of Promotion is due.

    Promotion ideas include, but are not limited to: Flyers, Emails, Facebook Events, Orca TV, etc. Reach out to on-campus and community organizations that you and other members belong. A confirmation email is not considered a proof of promotion

 

  • Agency Account Number OR W9 – Due within one (1) week of submitting your reservation (If your Agency Account Number was submited with the Spirit Night Form you can skip this step)
    Send the following email to to Ashley Jones within one (1) week from submitting your reservation. A completed W9 can be brought to the Dining Services office on the ground floor of Dorrill Dining Hall or emailed to Ashley Jones. Failure to do so will result in your reservation being deleted without notice:  

    Subject: Spirit Night (Agency Account Number/W9) (Name of Organization)

    Body of Email:

    1.        Organization Name:

    2.        Your Name – Position in Organization

    3.        Spirit Night Location:

    4.        Spirit Night Date:

    5.        Agency Account Number or attached W9: 

 

  • Spirit Night Representative – Present 5pm – 7pm at Spirit Night 
    The representative must sign in with the Manager on Duty upon arrival. 

    The representative(s) should greet guests, thank them for their support, and handle any additional activities (raffle, games, photos, etc.).

 

  • Proof of Performance- Due within fourty-eight (48) hours after your Spirit Night
    Subject: Spirit Night Proof of Performance (Name of Organization)

    Body of Email: 

    1. Organization Name: 

    2. Your Name – Position in Organization

    3. Spirit Night Location: 

    4. Spirit Night Date:

    5. Proof of Performance: Must include a image of your organization at your Spirit Night adn the organization's display. If you need clarification please reach out before your Spirit Night.

    Performance ideas include, but are not limited to: Brochures, posters, tri-folds, your mascot etc. If your organization is fundraising for a group other than themselves the representative(s) can bring information on teh fundraiser in place of information on their organization. 

 

  • Please contact us immediately if your organization needs to cancel. 
    If your organization cancels within 48 hours of their scheduled spirit night your organization will not be allowed to reschedule and will not be scheduled for a spirit night the next semester. 

 

  • Failure to complete the above requirements will result in either deletion of the Spirit Night in which the organization  will not be allowed to sign up for a new one that semester, or loss of the 7% of total sales that would have been their funds.

Organizations may volunteer with catering to earn money. Email Tim Johnson, Catering Director, for more information.